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Manuscript Preparation Guidelines for Journal of University Teaching & Learning Practice

This document provides details on typesetting and layout requirements pertaining to final manuscript submission to Journal of University Teaching & Learning Practice.

Formatting Requirements

  • Begin the document with the introduction. Do not include a title page, abstract, page numbers, headers, or footers as these are automatically added to the .pdf version of your paper.
  • Write your article in English.
  • Submit your manuscript, including tables, figures, appendices, etc., as a single Word file (Word or RTF files are accepted).
  • Page size must be 8.5 x 11-inches (i.e. US Letter size).
  • All margins (left, right, top and bottom) should be 1.5 inches (3.8 cm), including your tables and figures.
  • Titles of books, movies, etc., should be set in italics rather than underlined.
  • Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 8 pt. Times New Roman or closest comparable font available, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.
  • Tables and Figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 1.5" (3.8 cm) margins on all sides (top, bottom, left and right) in both portrait and landscape view.
  • Insert 1 line space between paragraphs. Do not indent paragraphs.
  • Use a single column layout.
  • If figures are included, use high-resolution figures, preferably as high quality JPGS.
  • Copyedit your manuscript.
  • When possible, there should be no pages where more than a quarter of the page is empty space.
  • For long quotations, theorems, propositions, special remarks, etc. insert a total of two line spaces above and below. Long quotations should be set in italics, left and right-justified and indented,

Fonts

  • Use 10pt, black, single-spaced, left justified, Times New Roman for the main body.
  • Use 12pt, Arial Bold for headings. Ensure that any heading colour you use will have sufficient contrast for black and white printing.
  • Use 10pt, Arial Bold italics for subheadings.
  • Do not use fonts smaller than 6pt in tables and figures.

Emphasized text

Use italics to indicate text you wish to emphasize rather than underlining it. Colour should not be used to emphasise text.


Language & Grammar

All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided. Foreign terms should be set in italics rather than underlined.

Authors should use proper, standard English grammar. The Elements of Style by William Strunk, Jr. and E. B. White (now in its fourth edition) is the "standard" guide, but other excellent guides (e.g., The Chicago Manual of Style, University of Chicago Press) exist as well.

Article Length

Generally articles should be between 10 – 15 formatted pages with a maximum of 20 pages.

Please ensure that there are no colored mark-ups or comments in the final version. (You may need to "accept all changes" in track changes or set your document to "normal" in final markup.)


Mathematics

  • Roman letters used in mathematical expressions as variables should be italicized. Roman letters used as part of multi-letter function names should not be italicized. Whenever possible, subscripts and superscripts should be a smaller font size than the main text.
  • Short mathematical expressions should be typed inline. Longer expressions should appear as display math. Also expressions using many different levels (e.g., such as the fractions) should be set as display math. Important definitions or concepts can also be set off as display math.
  • Equations should be numbered sequentially. Whether equation numbers are on the right or left is the choice of the author(s). However, you are expected to be consistent in this.
  • Symbols and notation in unusual fonts should be avoided. This will not only enhance the clarity of the manuscript, but it will also help ensure that it displays correctly on the reader's screen and prints correctly on their printer. When proofing your document under PDF pay particular attention to the rendering of the mathematics, especially symbols and notation drawn from other than standard fonts.

References

It is the author's obligation to provide complete references with the necessary information. After the last sentence of your submission, please insert a line break—not a page break—and begin your references on the same page, if possible. References should appear right after the end of the document, beginning on the last page if possible. References should have margins that are both left and right- justified. You may choose not to right-justify the margin of one or more references if the spacing looks too awkward.

Use the University of Wollongong modified Harvard referencing style which can be viewed here: http://public01.library.uow.edu.au/refcite/style-guides/html/ or a downloadable version can be found here: http://resource.unisa.edu.au/mod/resource/view.php?id=9819