Final Manuscript Preparation Guidelines for Journal of Peer Learning
This document provides details on typesetting and layout requirements pertaining to final manuscript submission to the Journal of Peer Learning. We recommend authors use this template when preparing manuscripts.
- Do not include page numbers, headers, or footers. These will be added by the editors.
- Write your article in English
- Submit your manuscript, including tables, figures, appendices, etc., as a single file (Word, RTF, or PDF files are accepted).
- Page size should be 21cmx29.7cm.
- All margins (left, right, top and bottom) should be 3.8 cm, including your tables and figures.
- Single space your text.
- Use a single column layout with both left and right margins justified.
- Main Body—10 pt. Lucinda Bright
- Footnotes—9 pt. Lucinda Bright
- If figures are included, use high-resolution figures, preferably encoded as encapsulated PostScript (eps).
- Data appearing in tables and figures should be presented in Arial font – 9
- Copyedit your manuscript.
- When possible, there should be no pages where more than a quarter of the page is empty space.
Indenting, Line Spacing, and Justification
Do not indent paragraphs. Insert a paragraph break between paragraphs.
Don't 'widow' or 'orphan'" text (i.e., ending a page with the first line of a paragraph or beginning a page with the last line of a paragraph).
All text should be left-justified (i.e., flush with the left margin—except where indented). Where possible, it should also be right-justified (i.e., flush with the right margin). "Where possible" refers to the quality of the justification. For example, LaTeX and TeX do an excellent job of justifying text. Word does a reasonable job. But some word processors do a poor job (e.g., they achieve right justification by inserting too much white space within and between words). We prefer flush right margins. However, it is better to have jagged right margins than to have flush right margins with awkward intra- and inter-word spacing. Make your decision on whichever looks best.
Language & Grammar
All submissions must be in English. Except for common foreign words and phrases, the use of foreign words and phrases should be avoided.
Authors should use proper, standard English grammar and use Australian spelling.
Do not use ampersands, rather, use the full word 'and' on all occassions.
The editors are flexible with regard to word length of articles, however we recommend: Papers of approximately 5000 words, Notes of approximately 1500 words and reviews of approximately 1500 words.
Notes are short articles that may raise new ideas or outline an innovative practice. Reviews may review books on the subject of peer learning.
Set the font colour to black for the text. Authors should be aware that the Journal of Peer Learning publishes in black and white only, so complex use of colour in figures, tables etc, will not translate well in a black and white publication.
Please ensure that there are no colored mark-ups or comments in the final version, unless they are meant to be part of the final text. (You may need to 'accept all changes' in track changes or set your document to 'normal' in final markup.)
Whenever possible use italics to indicate text you wish to emphasise rather than underlining it. The use of color to emphasize text is discouraged.
Except, possibly, where special symbols are needed, use Lucinda Bright. Arial is to be used in Figures, Tables, quotes, etc.
The main body of text should be set in 10pt.
Whenever possible, foreign terms should be set in italics rather than underlined.
Title Headings: Use sentence case in Lucinda Bright using 18 pt.
Level One Headings: Use capitals for the headings that start sections.
Level Two headings: Use sentence case, Lucinda Bright, 10 font in bold. There should be space above the heading and no space below the headings.
The font for the main body of text must be black and in Lucinda Bright.
Whenever possible, titles of books, movies, etc., should be set in italics rather than underlined.
Footnotes should appear at the bottom of the page on which they are referenced rather than at the end of the paper. Footnotes should be in 9 pt. Lucinda Bright font should be used, they should be single spaced, and there should be a footnote separator rule (line). Footnote numbers or symbols in the text must follow, rather than precede, punctuation. Excessively long footnotes are probably better handled in an appendix. All footnotes should be left and right-justified (i.e., flush with the right margin), unless this creates awkward spacing.
Tables and Figures
Use Arial font 9 pt for data appearing in Tables and Figures. To the extent possible, tables and figures should appear in the document near where they are referenced in the text. Large tables or figures should be put on pages by themselves. Avoid the use of overly small type in tables. In no case should tables or figures be in a separate document or file. All tables and figures must fit within 3 cm margins on all sides (top, bottom, left and right) in both portrait and landscape view.
Roman letters used in mathematical expressions as variables should be italicised. Roman letters used as part of multi-letter function names should not be italicised. Whenever possible, subscripts and superscripts should be a smaller font size than the main text.
Short mathematical expressions should be typed inline. Longer expressions should appear as display math. Also expressions using many different levels (e.g., such as the fractions) should be set as display math. Important definitions or concepts can also be set off as display math.
Equations should be numbered sequentially. Whether equation numbers are on the right or left is the choice of the author(s). However, you are expected to be consistent in this.
Symbols and notation in unusual fonts should be avoided. This will enhance the clarity of the manuscript.
It is the author's obligation to provide complete references with the necessary information. After the last sentence of your submission, please insert a line break—not a page break—and begin your references on the same page, if possible. References should appear right after the end of the document, beginning on the last page if possible. References should have margins that are both left and right- justified. You may choose not to right-justify the margin of one or more references if the spacing looks too awkward. Each reference should give the last names of all the authors, their first names or first initials, and, optionally, their middle initials. The hierarchy for ordering the references is:
- Last name of first author
- Initial of first name of first author
- Last name of second author (if any). Co-authored work is listed after solo-authored work by the same first author (e.g., Edlin, A. S. would precede Edlin, A. S. and Reichelstein, S.).
- Publication date in brackets frollowed by a full stop, i.e., (2007).
The information to be given with each citation in the references is as follows:
Articles in traditional journals:
Required: Author's (authors') name(s), year of publication (or "n.d." if no date), title of article, name of journal (use italics), volume number, issue number, page numbers.
For forthcoming (in press) articles, put expected year of publication and substitute 'forthcoming' for the volume and page numbers.
Optional(but desirable): A hyperlink to the article. Note date accessed, i.e., http://www.examplewebpage.gov.au.html. Accessed 12 June 2005.
Required: Author's (authors') name(s), year of publication (or "n.d." if no date), title of book (use italics) publisher, publisher's address, edition (if not first). For forthcoming (in press) books, put expected year of publication and add 'forthcoming'.
Chapters in collections or anthologies:
Required: Name(s) of author(s) of chapter, name(s) of editor(s) of book, title of chapter, title of book, year of publication (or 'n.d.' if no date), publisher, publisher's address, and edition (if not first). For forthcoming (in press) books, put expected year of publication and add 'forthcoming.'
Required: Author's (authors') name(s), title of working paper, year (or 'n.d.' if no date), location (e.g., 'Department of Economics Working Paper, University of California, Berkeley' or 'Author's web site: http://www.someurl.edu/author.'' If the working paper is part of series, then the series name and the number of the working paper within the series must also be given.
Required: Author's (authors') name(s), title of work, year (or 'n.d.' if no date), and information about how the reader could obtain a copy.
Use hanging indents for citations (i.e., the first line of the citation should be flush with the left margin and all other lines should be indented from the left margin by a set amount). Citations should be single-spaced with extra space between citations.
When works by the same author are listed in a row, use — instead of writing the name again. Hence, one might have
Smith, A.: The Wealth of Nations, . . .
—: The Theory of Moral Sentiments, . . .
Similarly, instead of repeating two names use
"— and —."
Edlin, A. and S. Reichelstein (1995) . . .
— and — (1996) . . .
Within the text of your manuscript, use the author-date method of citation. For instance,
"As noted by Smith (1776)."
When there are two authors, use both last names. For instance,
"Edlin and Reichelstein (1996) claim . . . "
If there are three or more authors give the last name of the first author and append et al. For instance, a 1987 work by Abel, Baker, and Charley, would be cited as
"Abel et al. (1987)."
If two or more cited works share the same authors and dates, use 'a,' 'b,' and so on to distinguish among them. For instance,
"Jones (1994b) provides a more general analysis of the model introduced in Example 3 of Jones (1994a)."
After the first cite in the text using the author-date method, subsequent cites can use just the last names if that would be unambiguous. For example, Edlin and Reichelstein (1996) can be followed by just Edlin and Reichelstein provided no other Edlin and Reichelstein article is referenced; if one is, then the date must always be attached.
When citations appear within parentheses, use commas—rather than parentheses or brackets—to separate the date from the surrounding text. For instance,
" ...(see Smith, 1776, for an early discussion of this)."